As you browse our website (www.coic.org.uk) and whenever you communicate with us, we collect information.
We are committed to safeguarding the privacy of our website visitors and this policy sets out how we will treat your personal data.
Please read this policy carefully, along with our Website Terms and Conditions, to understand how we collect, use and store your personal data.
By providing us with your personal data, you consent to the collection and use of your personal data in accordance with this policy.
Who we are and how to contact us
Our websites are operated by The Council of the Inns of Court, a company limited by guarantee registered in England and Wales under company number 8804708, registered charity number 1155640 and registered office of 9 Gray’s Inn Square, London WC1R 5JD.
What information do we collect?
We may collect, store and use the following kinds of personal data:
- information you provide us in order to register an account, including your name, contact details and which Inns or Circuits you are associated with (if any);
- information about your computer and about your visits to and use of our sites (including your IP address, geographical location, browser type, referral source, length of visit and number of page views);
- any other information that you choose to send to us (which may include your name, address, telephone number and/or email address) (including, for example, information provided as part of events bookings, or in response to a job vacancy, which may include references, or simply information provided in email correspondence).
How we use your information
We may use your personal data to:
- administer the sites;
- improve your browsing experience by personalising the sites;
- enable your use of the services available on the sites;
Where you submit personal data for publication on our sites, we will publish and otherwise use that information in accordance with the licence you grant to us.
We will not, without your express consent, provide your personal data to any third parties for the purpose of direct marketing.
Whilst generally we will seek consent to process your data at the point we collect it, in some cases we may process data without consent when we are legally allowed to do so, and where it is in our legitimate interests, provided we respect your rights.
Who we share your data with
We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this policy.
In addition, we may disclose information about you:
- to the extent that we are required to do so by law;
- in connection with any legal proceedings or prospective legal proceedings;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk – for example credit reference agencies); and
- to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling.
We may allow our suppliers to access and use your personal data to allow them to perform services on our behalf (e.g. payment processing). In these circumstances we will not give these organisations any rights to use your personal data except to provide services to use and in accordance with our instructions.
Where we store your personal data
Information which you provide may be transferred to, or stored at, a destination outside the European Economic Area. It may also be processed by staff operating outside the EEA who works for us or one of our suppliers. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this policy.
Information that you submit for publication on our sites will be published on the internet and therefore publicly available, via the internet, around the world. We are not responsible for republication by third parties. For further information please see our Website Terms and Conditions.
Security of your personal data
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal data.
Data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet and so wish to draw to your attention that you send us information in this manner at your own risk.
Where we have given you (or you have chosen) a password which enables you to access certain parts of our sites, you are responsible for keeping this password confidential, and we ask you not to share this with anyone
We may update this policy from time-to-time without notice to you, so please check this page occasionally to ensure you are happy with any changes.
Your subsequent submission of personal data to us will be deemed to signify your acceptance to such changes.
You may request the details of the personal data we hold about you. This is called a “subject access request” under the Data Protection Act 1998. Provision of such information may be subject to the payment of a fee.
If you want access to your information, send a description of the information you want to see and proof of your identity to The Council of the Inns of Court, 9 Gray's Inn Square, London WC1R 5JD.
If you don’t want us to collect information about you as you browse our sites than you’ll need to set your browser to notify you when you receive a cookie, then choose to decline it (see Cookies below). If you don’t want us to hold any personal details about you, it’s best just not to give them to us.
Third party websites
Our sites may from time to time contain links to third party websites. If you follow a link to any of these websites, please note that these websites will have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Please let us know if the personal data which we hold about you needs to be corrected or updated.
The table below lists the cookies used by our sites and provides a description of how each cookie works. To find out more about a cookie, please follow any links provided.
EU Cookie Compliance
When you close the browser
Used to manage the rate at which page view requests are made.
How do I restrict or delete cookies?
Web browsers normally accept cookies by default. However, all modern browsers let you turn off either all or third-party cookies. Some of the cookies we use are essential for parts of the sites to operate and have already been set as per the table above (marked “strictly necessary”). Please be aware that restricting or deleting cookies may impact on the functionality of the sites.The help function within your browser should tell you how to reject cookies. Alternatively, you can visit www.allaboutcookies.org which provides general information about cookies and how you can manage cookies on your computer.